Office Lead

The Senior Specialist - Support Services will organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency, and safety. The successful Senior Specialist - Support Services is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

Professional
Staff
Amstelveen
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Your challenges

  • Serve as the primary contact for operational processes involving NL firm, handling stakeholder coordination, meeting management, office administration, compliance, travel, IT escalation, and communications for KPMGI and Amstelveen teams.
  • Oversee data management and reporting activities, including maintaining hire/leave records, contractor lists, mandatory training reports, data checks and updates, GPS launch preparation, and accurate tracking of operations tasks.
  • Coordinate onboarding and offboarding for employees and contractors, liaising with recruitment, HR, vendors, and Global Procurement; manage access, equipment, system setup, and ensure all processes and assets are handled efficiently.
  • Support Global Finance by acting as proxy approver for staff expenses, managing security group access for new staff, updating exchange rates, maintaining cost centers and internal codes, and assisting with invoice checks and expense allocations.

This is what you bring

  • Minimum 3 years of experience in administration/office management
  • Bachelor’s degree from an accredited college or university or equivalent work experience
  • Strong written and verbal communication and interpersonal skills
  • Experience organizing and leading meetings, preparing agendas, and tracking action items
  • Administrative rigor in areas such as maintaining distribution lists, managing calendars and mailboxes, and ensuring compliance with mandatory training and reporting obligations.
  • Background in finance support (managing cost centers, approving expenses, and reviewing invoices, familiarity with financial systems and internal controls will help ensure accuracy and compliance).

What will you do?

The KPMGI Office Lead resides within the Global Technology & Knowledge (GT&K) Business Operations - Workforce Management team. This team is responsible for workforce efficiency and compliance to ensure all our people globally are supported. The team fulfils a critical people operations role handling all tactical people matters to support a smooth running operations for the business. GT&K is the largest functions in Amstelveen, however the Office Lead will service all KPMG International departments in Amstelveen, which includes Global Technology & Knowledge, Global Clients & Markets, Global Procurement, IOGC, Global Finance and Global HR.

To be successful in the Office Lead role for KPMG International’s Amstelveen office, a candidate must bring a well-rounded blend of operational expertise, stakeholder management, and administrative precision.

Strong communication and interpersonal skills are vital. The Office Lead acts as the primary liaison between KPMGI and the NL member firm, requiring the ability to build trust, facilitate feedback loops, and manage expectations across diverse teams. Experience organizing and leading meetings, preparing agendas, and tracking action items is also important, as is the ability to manage internal communications through platforms like Microsoft Teams.

Administrative rigor is another key requirement. The role involves maintaining distribution lists, managing calendars and mailboxes, and ensuring compliance with mandatory training and reporting obligations. Candidates should be comfortable with data accuracy checks, onboarding/offboarding processes, and using systems like Coupa, Declaree, and HR ticketing tools.

A background in finance support is highly beneficial. The Office Lead supports Global Finance by managing cost centers, approving expenses, and reviewing invoices. Familiarity with financial systems and internal controls will help ensure accuracy and compliance.

Finally, success in this role requires a proactive, detail-oriented mindset and the ability to juggle multiple priorities. Candidates should be comfortable working independently, handling confidential information, and adapting to evolving business needs in a global, fast-paced environment.

This is what we offer

Application procedure

Step 1. Your application

When you apply, we will see if we find a match with your resume and the job requirements. The next step is usually an online assessment. This assessment consists of an aptitude test and a personality questionnaire. The results provide insight into your preferred behavior and competencies. 

Step 2. The first interview

After a positive completion of the assessment, we will invite you for a first interview with a recruiter and a colleague from the relevant department. Here, we mainly want to get to know you, and you also get the chance to get to know us. 

Step 3. Follow-up interview

Everyone enthusiastic? In many cases, a second meeting follows. During the second interview, we will delve deeper into the role and the substantive themes you will be dealing with. A business case may be part of the follow-up interview. Sometimes there is a final interview. 

Step 4. Offer

Do we have a match? Then you will receive an offer from us to start at KPMG. The offer will not only include your salary but also more about our complete package of employment conditions, such as your pension, vacation days, and more! Do you say “yes”? Then we congratulate you as our new colleague and take you to the very last step. 

Step 5. Screening

We want to be an integral and reliable organization in all respects. Therefore, we screen everyone who comes to work with us. Validata conducts this screening and checks references, among other things. Is everything in order? Then the path to a great career at KPMG is open to you. You will then start with the onboarding program. 

Would you like to know more about our application procedure? Then contact HR Recruitment via recruitment@kpmg.nl. 

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Interested?
Let’s meet Yasmine Regragui

Interested?
Let’s meet Yasmine Regragui

Recruiter

+31616447328 Mail me Vacancies

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